Case Study
Beaumont's Community Event Calendar: Aligning Events & Goals
How this California city centralized event information, connected with neighboring Banning, and earned unanimous council support.
How this California city centralized event information, connected with neighboring Banning, and earned unanimous council support.
Located in the Inland Empire, Beaumont is a diverse community of 58,460 residents with young families and an aging demographic. Known for its active community life, events are hosted by city departments and external agencies alike. The city needed a better way to coordinate and communicate these events to residents.
Parks and Recreation Department and a separate Parks District both hosted events frequently, leaving residents confused about event information. City staff had to manually cross-reference multiple calendars.
No seamless way to share events with neighboring City of Banning. Residents were unaware of programs in adjacent communities despite invisible jurisdictional borders.
The city council identified communication as a key challenge in their strategic plan and prioritized resident engagement, requiring clearer information flow.
“When we presented the new platform to the council, we received overwhelming support. Our council is deeply committed to finding innovative ways to bring the community together, strengthen connections, and provide a one-stop shop for services that enhances efficiency for the entire Pass Area.”
EGElizabeth GibbsCity Manager, Beaumont
A single reliable source for all city events, eliminating confusion and simplifying resident information access.
A simple checkbox to share events between cities, expanding community awareness through seamless interagency coordination.
Attendance tracking, participant info collection, and RSVP functionality for better resource planning — like planning food for a fire station open house.
Directly addressed the council's strategic priorities, improved public engagement metrics, and supported transparency goals.
“We saw a need from our community to centralize and have one kind of one-stop shop calendar system, which made it so much easier for residents to find anything happening within the area.”
JVJulie Van HookPublic Information Officer, Beaumont
A simple checkbox now shares events with neighboring Banning, expanding community awareness across jurisdictional borders.
RSVP tools helped staff plan effectively — from food quantities at open houses to seating at community meetings.
A single unified view of all city events eliminated manual cross-referencing and reduced administrative burden.
Attendee information allows staff to share similar events in the future, building ongoing resident relationships.
“'with' is a cutting-edge tool and a great product for government agencies to have. I think there's actually a lot of useful tools in the product and I'm looking forward to using it to its full extent.”
JVJulie Van HookPublic Information Officer, Beaumont
See how BeWith can help you streamline events, boost engagement, and simplify coordination.